Administrative Assistant I

Reports to:  Office Manager                     

Location: District 6/Markham

Classification: Grade 11/Full-time/Union     

Bureau: Administrative Services Bureau

Deadline: December 3, 2019                                                      

Primary Function: Provide administrative support to the Assistant State’s Attorneys assigned to Markham.

Duties and Responsibilities:

  • Type information, indictments and arraignment letters
  • Type subpoenas, motions, answers and other correspondence as required
  • Prepare expungements
  • Proofread and sort documents
  • Date stamp documents
  • File all necessary paperwork
  • Answer phone, transfer to appropriate individual and take messages
  • Enter and update case information in CRIMES and other various databases
  • Make copies, scan and fax
  • Relieve Receptionist as needed
  • Perform additional duties and responsibilities as needed or required


  • Interacts regularly with State’s Attorney’s Office employees
  • Interacts with outside agencies
  • Regular access to confidential information

Qualifications:  The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task. Knowledge of Microsoft Word applications, Clerks, and PROMIS computer skills preferred. Typing speed of 50+wpm preferred.  Notary preferred.

Please forward resume and cover letter to: