Administrative Assistant IV

Reports to:       Office Manager/Supervisor                  

Location:           2650 S. California

Classification:  Grade 14/Full-time (Union)                 

Department:     Special Prosecutions Bureau

Deadline:          March 22, 2019                                                                       


Primary Function: Provide Administrative support to all ASAs within the Special Prosecutions Bureau in Public Corruption / Financial Crimes.

Duties and Responsibilities:

  • Prepare correspondence including but not limited to, memorandum, letters, motions, police letters, witness letters, etc.
  • Process indictments in the CRIMES system.
  • Prepare Felony Trial and Grand Jury subpoenas.
  • Prepare Orders for consensual overhears Pen Registers, and retention and review.
  • Prepare various annual reports for Illinois State Police for consensual overhear.
  • Enter all new cases into special Prosecutions CL Database.
  • Prepare reports/stats for election duty assignments.
  • Prepare monthly and year-end reports.
  • Send and retrieve closed files from Warehouse using file system.
  • Reception relief rotation.
  • Cover shifts and / or assists with assignments within the Bureau.
  • Other duties as assigned.



  • Interacts regularly with State’s Attorney’s Office employees.
  • Interacts with outside agencies and law enforcement agencies.
  • Regular access to confidential information.


Qualifications:  The candidate must have excellent communication skills both oral and written. Excellent organizational skills and the ability to multi-task required. Proficiency in Microsoft Word applications, Clerks, and CRIMES required. Typing speed of 50+wpm preferred.


Please forward resume and cover letter to:

Kathy Wallace

Director of Human Resources 

69 W. Washington, 32ndfl

Chicago, Illinois 60602

Fax: (312) 603-9690